Compliance Solutions

Whistleblowing & Case Management
System

Comply with legal requirements and provide secure and confidential whistleblowing with our Whistleblowing System.

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WHISTLEBLOWING & CASE MANAGEMENT

Whitepaper Whistleblowing

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WHISTLEBLOWING & CASE MANAGEMENT

Compliant whistleblowing software

With its whistleblowing software, Compliance Solutions offers secure and confidential transmission of information on breaches of rules.

A protected, anonymous web form ensures the protection of the whistleblower’s identity. Via a confidential dialogue function, the whistleblower receives feedback and can answer questions about the violations.

The Compliance Solutions Whistleblowing System is multilingual and used worldwide. It guarantees technical security and access protection from third parties in accordance with the standards of the General Data Protection Regulation (GDPR).

Clearly defined roles for employees are stored in the Case Management System. A user-friendly guided process with detailed work instructions guarantees structured, audit-proof processing of whistleblower cases.

EFFECTIVE IMPLEMENTATION OF THE REQUIREMENTS OF THE WHISTLEBLOWER DIRECTIVE

Advantages of our whistleblowing system

Simple implementation of the Whistleblower Directive

Intelligent
Questionnaires

Over 20 languages and Translations

Case Management

From the top provider of Compliance Solutions

Secure reporting system for compliance violations

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Anonymity of the
whistleblower

Secure hosting
in Germany

GDPR-
compliant

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Adapted to legal requi-rements of EU countries

LEGAL REQUIREMENTS

EU Whistleblower Directive & Whistleblower Protection Act

The EU Whistleblower Directive redefined the requirements for a whistleblower system at the end of 2019.

The draft of the German Whistleblower Protection Act (HinSchG), that is currently under discussion, is intended to transpose the Directive into national law. Although the two-year deadline has already passed, the concrete implementation is currently still under discussion.

According to the EU Whistleblower Directive, previous measures such as a simple whistleblower telephone hotline or email address should no longer be sufficient in the future.

It is mandatory that a whistleblowing system is implemented that ensures confidential communication, efficient and audit-proof protection of the whistleblower, people who are the subject of a report and other people affected by a report.

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WHISTLEBLOWING SOFTWARE

Choose the perfect system for your needs

Basic
  • Ready to use (SaaS)
  • Cost-effective
  • Compliance with all legal requirements of the EU Whistleblower Directive
Standard
  • Ready to use (SaaS)
  • Compliance with all legal requirements of the EU Whistleblower Directive
  • Comprehensive Case Management
  • Automated process for risk classification and assessment
  • Integrated best-practice workflow
  • Standard reporting
Enterprise
  • Flexible adaptation to individual customer needs
  • Compliance with all legal requirements of the EU Whistleblower Directive
  • Comprehensive Case Management
  • Automated process for risk classification and assessment
  • Integrated best-practice workflow
  • Individual reporting

INITIAL CONSULTATION & PRODUCT DEMONSTRATION

Individual counselling on the Whistleblowing System

We will be happy to advise you on whistleblowing and case management. Call us +49 711 217 232 92,
write us a mail service@compliancesolutions.com or use our contact form.

    WE INFORM YOU

    More information on the EU Whistleblowing Directive

    A whistleblower system has become one of the standards for preventing corruption, fraud, embezzlement, money laundering and other malpractices.

    However, the requirements for a whistleblowing system go beyond the mere establishment of a telephone hotline or email address to report misconduct and violations via the whistleblower.

    Instead, a workflow must be implemented that ensures confidential communication in an efficient and audit-proof manner to protect the anonymity of whistleblowers, employees, the company and the incriminated individuals.

    On 16 December 2019, the EU Whistleblower Protection Directive entered into force. The directive aims to protect whistleblowers and must also be transposed into national law of the EU member states within a two-year period by the end of 2021.

     

    At the centre of the directive is the protection of whistleblowers through a system that guarantees anonymity and confidentiality so that possible misconduct can be better uncovered. After a further transition period, companies with 50 or more employees and a turnover of more than 10 million must have implemented a suitable internal system for whistleblowers to report misconduct confidentially.

     

    Extract from Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons reporting infringements of Union law:

     

    Article 26
    Transposition and transitional period

     

    (1) Member States shall bring laws, regulations and administrative provisions into force, necessary to comply with this Directive by 17 December 2021.

     

    (2) By way of derogation from paragraph 1, Member States shall, in respect of legal persons with between 50 and 249 employees, bring laws, regulations and administrative provisions necessary to comply with the obligation laid down in Article 8(3) into force to establish internal reporting channels by 17 December 2023.

     

    (2) When Member States adopt those provisions, they shall contain a reference to this Directive or be accompanied by such a reference on the occasion of their official publication. The methods of making such reference shall be laid down by Member States. They shall forthwith communicate to the Commission the text of those provisions.

     

    Source: Directive (EU) 2019/1937 of the European Parliament and of the Council

    Further information on the draft of the Whistleblower Protection Act

    WHICH COMPANIES ARE AFFECTED BY THE HINSCHG (GERMAN WHISTLEBLOWER PROTECTION ACT)?

    The obligation to set up internal hotlines concerns companies that

    • have at least 50 employees and a turnover of more than 10 million euros. (cf. § 12 of the draft bill of the Federal Ministry of Justice – p.14 of RefE_Hinweisgeberschutz).

    • Companies with 50 to 249 employees do not have to set up their internal reporting offices until 17 December 2023. (cf. § 42 of the draft bill of the Federal Ministry of Justice).
    • Deviating companies are listed in section 12 (3) of the draft bill of the Federal Ministry of Justice.
    • Section 42 of the draft bill of the Federal Ministry of Justice does not apply to these named companies.
    • For companies with more than 250 employees, the future Whistleblower Act will apply once it comes into force and must therefore be implemented immediately.

    WHAT REPORTING OPTIONS ARE REQUIRED?

    The whistleblower has the choice between two equivalent reporting channels: Internal and external reporting channels.

     

    An electronic reporting option is suitable for internal use. It should be possible to report in writing or orally, or in person if desired. In any case, the confidentiality of the whistleblower must be guaranteed.

     

    In addition, companies must also educate on the possibilities of external reporting channels to certain authorities. The whistleblower will be free to choose whether to use the internal or external channel. On the company side, there is a great interest in creating incentives so that the internal reporting channels are used.

     

    WHAT IS THE PROCEDURE WHEN A WHISTLEBLOWER REPORT IS RECEIVED?

    When a whistleblower report is received by the company, the identity of the whistleblower as well as third parties appearing in the report must be kept absolutely confidential.

     

    Receipt of the report must be confirmed to the whistleblower within seven days. In addition, whistleblowers must provide feedback within a maximum period of three months on the reactions to the report.