Whistleblowing System
Whistleblowing
System
Comply with legal requirements and provide secure and confidential whistleblowing with our whistleblowing system
– Trusted by –
WHISTLEBLOWING & CASE MANAGEMENT
Compliant whistleblowing software
Compliant whistleblowing software
Compliance Solutions offers state-of-the-art whistleblowing software, designed to ensure the secure and confidential transmission of information regarding breaches of regulations. This advanced whistleblowing system features a protected, anonymous web form, specifically developed to safeguard the whistleblower’s identity. Additionally, through a confidential dialog function within the software, whistleblowers can receive feedback and respond to inquiries about their reported violations.
The Compliance Solutions whistleblowing software is implemented globally, supporting multiple languages and maintaining technical security. It adheres to stringent access protection measures in accordance with the General Data Protection Regulation (GDPR) standards, which reinforces the highest level of data privacy and security.
Moreover, this whistleblowing system includes a sophisticated case management system with clearly defined roles for employees. It is equipped with a user-friendly, guided process and detailed work instructions. This structured approach within the software ensures audit-proof processing of whistleblower reports, fostering transparency and accountability in the management of such sensitive information.
EFFECTIVE IMPLEMENTATION OF THE REQUIREMENTS OF THE WHISTLEBLOWER DIRECTIVE
Advantages of our whistleblower system
Advantages of our whistleblower system
Simple implementation of the Whistleblower Directive
Intelligent
questionnaires
Over 20 languages and translations
Case
Management
From the top provider of
compliance solutions
Secure reporting system for compliance violations
Anonymity of the whistleblower
Secure hosting
in Germany
DSGVO-
compliant
Adapted to legal requirements of the EU
Simple implementation of the Whistleblower Directive
Intelligent
questionnaires
Over 20 languages and translations
Case
Management
From the top provider of
compliance solutions
Secure reporting system for compliance violations
Anonymity of the whistleblower
Secure hosting
in Germany
DSGVO-
compliant
Adapted to legal requirements of the EU
EU WHISTLEBLOWER DIRECTIVE & WHISTLEBLOWER PROTECTION ACT
EU Whistleblower Directive & Whistleblower Protection Act
Whitepaper Whistleblowing
In our white paper, you can find out what the EU Whistleblower Directive regulates and what the draft German Whistleblower Protection Act looks like. We will show you why a whistleblower reporting system should be part of a compliance solution and how our compliant whistleblowing system from Compliance Solutions makes it possible to report breaches of regulations securely and confidentially.
LEGAL REQUIREMENTS
EU Whistleblower Directive & Whistleblower Protection Act
EU Whistleblower Directive & Whistleblower Protection Act
At the end of 2019, the EU Whistleblower Directive significantly redefined the standards for implementing a whistleblower system, which makes the integration of advanced whistleblowing software a smart choice for everyone. This directive establishes a new benchmark for protecting individuals who report regulatory breaches using such software.
Under the new requirements of the EU Whistleblower Directive, traditional methods like a simple whistleblower telephone hotline or an e-mail address are no longer sufficient. These methods fall short of the new, elevated standards required for the confidentiality and protection of whistleblowers. Modern whistleblowing software is now considered essential for meeting these standards.
The directive calls for the implementation of a more sophisticated whistleblower system, ideally powered by a robust whistleblowing system. This system must ensure confidential communication and provide efficient, audit-proof safeguards for the whistleblower, the individuals reported on, and other affected parties. The focus is on fostering an environment that not only encourages the reporting of violations through secure software but also protects the individuals involved, guaranteeing their safety and the integrity of the information they report.
LEGAL REQUIREMENTS
EU Whistleblower Directive & Whistleblower Protection Act
At the end of 2019, the EU Whistleblower Directive significantly redefined the standards for implementing a whistleblower system, which makes the integration of advanced whistleblowing software a smart choice for everyone. This directive establishes a new benchmark for protecting individuals who report regulatory breaches using such software.
Under the new requirements of the EU Whistleblower Directive, traditional methods like a simple whistleblower telephone hotline or an e-mail address are no longer sufficient. These methods fall short of the new, elevated standards required for the confidentiality and protection of whistleblowers. Modern whistleblowing software is now considered essential for meeting these standards.
The directive calls for the implementation of a more sophisticated whistleblower system, ideally powered by a robust whistleblowing system. This system must ensure confidential communication and provide efficient, audit-proof safeguards for the whistleblower, the individuals reported on, and other affected parties. The focus is on fostering an environment that not only encourages the reporting of violations through secure software but also protects the individuals involved, guaranteeing their safety and the integrity of the information they report.
TRUST THE GOLD STANDARD
Why Compliance Solutions?
Basic
- Ready to use immediately (SaaS)
- Cost-effective
- Compliance with all legal requirements of the EU Whistleblower Directive
Standard
- Ready to use immediately (SaaS)
- Compliance with all legal requirements of the EU Whistleblower Directive
- Comprehensive case management
- Automated process for risk classification and assessment
- Integrated best-practice workflow
- Standard reporting
Enterprise
- Flexible adaptation to individual customer requirements
- Compliance with all legal requirements of the EU Whistleblower Directive
- Comprehensive case management
- Automated process for risk classification and assessment
- Integrated best-practice workflow
- Individual reporting
INITIAL CONSULTATION & PRODUCT DEMONSTRATION
Individual advice on the whistleblower system
Individual advice on the whistleblower system
We will be happy to advise you on our whistleblowing and case management services. Give us a call +49 711 217 232 92, write us an e-mail service@compliancesolutions.com or use our contact form.
We will be happy to advise you on our whistleblowing and case management services. Give us a call +49 711 217 232 92, write us an e-mail service@compliancesolutions.com or use our contact form.
WE INFORM YOU
Further information on the EU Whistleblowing Directive
A whistleblower system is now one of the standards for preventing corruption, fraud, embezzlement, money laundering and other abuses.
However, the requirements for a whistleblowing system go beyond simply setting up a telephone hotline or e-mail address for reporting misconduct and violations via the whistleblower.
Instead, a workflow must be implemented that ensures confidential communication in an efficient and audit-proof manner to protect the anonymity of whistleblowers, employees, the company and the incriminated persons.
The EU Whistleblower Protection Directive came into force on December 16, 2019. The directive is intended to protect whistleblowers and must be transposed into the national law of the EU member states by the end of 2021 within a two-year period.
At the heart of the directive is the protection of whistleblowers through a system that guarantees anonymity and confidentiality so that possible abuses can be better uncovered. After a further transitional period, companies with 50 or more employees and a turnover of more than 10 million must have implemented a suitable internal system for whistleblowers to report misconduct confidentially.
Excerpt from Directive (EU) 2019/1937 of the European Parliament and of the Council of October 23, 2019 on the protection of persons who report breaches of Union law
Article 26
Implementation and transition period
(1. Member States shall bring into force the laws, regulations and administrative provisions necessary to comply with this Directive by 17 December 2021.
2. By way of derogation from paragraph 1, Member States shall, by 17 December 2023, bring into force the laws, regulations and administrative provisions necessary to comply with the obligation to establish internal reporting channels in accordance with Article 8(3) in respect of legal persons with 50 to 249 employees.
(3. When Member States adopt the provisions referred to in paragraphs 1 and 2, they shall contain a reference to this Directive or be accompanied by such a reference on the occasion of their official publication. The Member States shall determine how such reference is to be made. They shall forthwith communicate to the Commission the text of those provisions.
Source: Directive (EU) 2019/1937 of the European Parliament and of the Council
Further information on the EU Whistleblowing Directive
Weitere Informationen zum deutschen Hinweisgeber-
schutzgesetz (HinSchG)
Which companies are affected by the HinSchG?
The obligation to set up internal reporting offices applies to companies that
- have at least 50 employees and a turnover of more than EUR 10 million. (cf. § 12 of the draft bill of the Federal Ministry of Justice – p.14 of RefE_Hinweisgeberschutz)
- Companies with 50 to 249 employees do not have to set up their internal reporting offices until December 17, 2023. (cf. § 42 of the draft bill of the Federal Ministry of Justice)
- Deviating companies are listed in § 12 para. 3 of the draft bill of the Federal Ministry of Justice.
- Section 42 of the draft bill of the Federal Ministry of Justice does not apply to these companies.
- For companies with more than 250 employees, the future Whistleblower Protection Act will apply once it comes into force and must therefore be implemented immediately.
WHAT REPORTING OPTIONS ARE REQUIRED?
The whistleblower has the choice between two equivalent reporting channels: Internal and external reporting channels.
An electronic reporting option is available for the internal route. It should be possible to provide information in writing or verbally, or personally if desired. In any case, the confidentiality of the whistleblower must be guaranteed.
In addition, companies must also provide information on the possibilities of external reporting channels to certain authorities. The whistleblower is free to decide whether to contact the internal or external channel. On the company side, there is great interest in creating incentives so that the internal reporting channels are used.
WHAT IS THE PROCEDURE WHEN A TIP IS RECEIVED?
When a whistleblower report is received by the company, the identity of the whistleblower and any third parties mentioned in the report must be treated with absolute confidentiality.
Receipt of the report must be confirmed to the whistleblower within seven days. In addition, whistleblowers must provide feedback within a maximum time frame of three months on the reactions that have been initiated with regard to the report.
